Databases with Access by Moira Stephen

By Moira Stephen

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67 Creating Forms Basic steps Forms allow you to customise your screen for input and editing purposes. Although data entry and edit is often done directly onto the table datasheet, forms are very useful as they allow for simpler and more accurate data entry. Forms can be created in a number of ways – using the AutoForm feature, a Form Wizard, or directly into the Design view of the form. Any forms that you save will be listed under Forms in the database window. 1 2 3 4 Open your database.

2 If the table is open in Datasheet view, click the View tool on the Datasheet toolbar. Take note If you try to delete or change the primary key status of a field that is part of a relationship, you will be prompted to delete the relationship first. You must close your table and return to the Relationships window to do this. Remember to save your changes, and then return to Table Design to adjust the table structure. 3 4 5 Add a field at the end Go to the first empty row in the upper pane and enter the field definition.

First Take note The value in the CCID field will be generated automatically as it is an AutoNumber field. Next Previous New record Last Go to a specific record number – press [F5], key in the record number and press [Enter]. 45 Editing You can edit data at any time. If you move onto a field using [Tab] or [Shift]–[Tab] the data in it is selected. You can then: Replace the current contents. Just type in the new data while the old is highlighted Edit the data. Press [F2] to deselect the text, then position the insertion point using the Arrow keys Erase the contents.

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